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Management Assistant (m/f/d) - Focus on Finance, HR & Administration

Dresden
Full-time
Permanent employee
36,000 - 50,000 € per year

Your tasks

As an executive assistant, you are the central operational interface between management, finance, HR, and administration. You support management, think ahead, identify areas for action early on, and ensure that administrative, personnel, and finance-related issues are handled in a structured, clear, and reliable manner. You don't just work through tasks - you organize, manage, and prioritize.

Executive Support & Management
  • Close operational support for management in day-to-day business
  • Preparation, follow-up, and structuring of issues, decisions, and tasks
  • Independent coordination between finance, HR, office, and external partners
  • Proactive clarification of open issues—even when feedback is not forthcoming
  • Managing deadlines, topics, and priorities with an overview of dependencies
Finance-related administration & support
  • Checking, preparing, and tracking incoming invoices
  • Managing and billing credit cards, travel expenses, and other expenses
  • Support with monthly and annual topics (deadlines, support tasks, compilations)
  • Ensuring clean documentation for tax consulting and accounting
  • Contributing ideas on costs, budgets, and administrative optimizations
HR Administration & People Operations
  • Supporting HR with administrative processes (onboarding, offboarding, documentation)
  • Maintaining HR-related overviews, contact lists, and internal guidelines
  • Coordinating and managing employee benefits (job ticket, JobRad, gym membership, etc.)
  • Assisting with HR-related year-end topics
  • Supporting international employees with administrative and organizational issues
Office, Administration & Organization
  • Overall responsibility for smooth office and admin processes
  • Business trips: organization, booking, billing
  • Fleet, inventory, and access management
  • Management of external service providers (e.g., cleaning, equipment)
  • Organization of team and company events
  • Responsibility for occupational safety issues (first aid, fire protection, SIFA coordination)
Processes, structure & documentation
  • Establishment, maintenance, and further development of admin, HR, and finance-related processes
  • Creation and maintenance of:
    • Policies (e.g., credit cards, gifts, photos/videos, access)
    • Checklists & forms (onboarding/offboarding)
    • Internal guidelines & year-end checklists
  • Quality assurance: Monitoring and enforcing defined processes
  • Development of small automation and control mechanisms
  • Structuring of storage systems (Confluence, Seafile)

Your profile

Professionally
  • Completed commercial training or degree (business administration, HR, finance, or similar)
  • Several years of experience in assistant, administrative, HR, or finance-related roles
  • Very good understanding of:
    • HR administration
    • Finance support
    • Tax and social security law basics
  • Confident use of digital tools (MS 365, Confluence, structured filing systems)
Personal
  • Self-confident, assertive, and solution-oriented
  • You have no problem following up and addressing uncomfortable issues
  • You keep track of things – even when things get chaotic
  • All-rounder mentality with a clear understanding of ownership
  • You think ahead and see issues before they escalate
  • High reliability, discretion, and professional demeanor

We offer

  • A responsible key role with considerable creative freedom
  • Direct collaboration with management
  • An environment in which independent thinking, creativity, and proactivity are expressly encouraged
  • Short decision-making processes, pragmatic solutions
  • Permanent employment with a high degree of personal responsibility and long-term prospects
  • Individual development and creative opportunities in a growing deep tech company
  • Strong social benefits: pension plan and disability insurance with subsidies between €100 and €200 per month
  • Flexible working hours with one fixed home office day per week and additional mobile working by arrangement
  • Attractive benefits: free job ticket or JobRad bike, as well as free training in the building's gym
  • Modern workplace in Dresden
  • Further development towards senior assistant / operations / people & finance coordination

About us

At deveritec, you’ll work on technologies that are truly technically challenging. We develop complex electronic systems at the intersection of hardware and software, and we deliberately focus on areas where there are no easy solutions. Our focus is on deep-tech projects: high-performance signal processing, modern wireless technologies, IoT systems (including Matter), energy-efficient power electronics, and specialized fields such as photonic computing and quantum electronics. We combine hardware development, embedded software, and FPGA design into comprehensive system solutions. With our in-house electronics manufacturing (EMS), we support projects from the initial concept through prototyping to series production. For you, this means: You see how your development is actually implemented, can directly contribute to the process, and benefit from a short feedback loop between design, testing, and production.